The way I do it is I leave two sections at the top, one for the objective on top, and one for the givens. This is usually prior to practice, or even any discussion.
On top, I make sure to include 3 major parts : the objective, time frame and any numerical targets. This way I'm forced to relate all my analysis/questions to the objective. It also helps me word my recommendation in a concise manner.
For the givens section, I make 4-5 bullet points for numbers and variables, and leave 2/3 lines for the descriptive info (strategic concerns, "why" statements .. etc.).
I found this to be helpful to filter out the relevant info only, and keep a good eye on the objective itself. Also, it becomes easier to read, and analyze later on if I'm reviewing my performance.
Hope this helps !