Now that we have covered the text aspects, let's move on to another crucial component in our presentation which are graphs. Showcasing data is a very, very, very important tool because as a consultant you are not even allowed to make assumptions without hard data to prove it. So, we use a lot of graphs to showcase this data so you will be using the graph tool a lot.
Now there are different graphs that we use in our presentations so let's discuss the primary ones that we use:
So, we will showcase how to format these graphs in PowerPoint. It is easy to make them, but we format them in a different way in the consulting sector. Let's look at an example and the key aspects we delete/edit:
This is a sample of our graph and as you see it has a few items that we will be editing.
Then we tick on the data labels so we can see revenue for each year in the graph and we edit the x-axis. The rest of the editing will be done in PowerPoint. So if we do the first few edits, we get the following result:
You see that we now have a clean basic graph which we can then copy into our PowerPoint slide. Remember that you can also insert a graph into your slide from PowerPoint itself. You just have to edit the data then. If you don't and you copy the graph from Excel to your .ppt then do not delete the data in your Excel file as it will delete your graph in PowerPoint. Those two are interconnected.
Now in PowerPoint we are going to add the following items:
If we make those edits, we get the following result:
This is how our basic graph looks like with a title box, colors in the right pattern, less space between bars and a black line on the axis. These edits and features are used for all graphs and charts we create including the column, bar, line graph and the pie chart and combined charts.
Now let's look at the videos to see how we can make each graph.